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Special Event Permit Application 2024

  1. City Logo transparent background
  2. Instructions

    Before submitting this application, please review the Special Events Permitting Guide (PDF) which provides a comprehensive summary of requirements and processes relative to hosting an event.  If you need assistance, please email specialevents@oakharbor.org or call (360) 279-4504.  

    Applications must be submitted at least 60 days prior to an event. 
    Once received, the application will be reviewed and if necessary an event planning meeting will be scheduled with city staff. The application fee of $50.00 will be invoiced separately. An event is not approved until the organizer signs the Conditionals of Approval issued by the City. 

  3. Is this event a: *
  4. (enter numbers only)

  5. Percentage of all attendees coming from more than 50 miles away. (enter numbers only)

  6. Event Features:*

    (check all that apply)

  7. City Services Requested:*

    (check all that apply)

    The city does not provide picnic tables or portable restrooms for events. 

  8. Related Documents/Forms/Links:
  9. Facility Rental Completed (CivicRec online portal)*
  10. To check availability and reserve a park facility, please visit our our online portalIf you do not have an account with CivicRec, you will be required to register. After registering, you may select the facility and date of your rental. You will then pay for your rental through the portal, and will receive a confirmation e-mail. Facility rentals are non-refundable. Submission of this Special Event Permit Application does not guarantee facility availability nor does it constitute a facility reservation.

  11. Agreement must be notarized prior to uploading. 

  12. Notice to Neighboring Properties *

    Event organizers must notify neighbors and businesses within 500 ft. of the event, (if applicable) at least two (2) weeks prior to the event. Notification should be in writing (email is acceptable) and include times when traffic/parking and/or noise may be affected in the area.  Signature of your Conditions of Approval indicates you have completed the neighborhood notification and can provide copies of the notification and physical/email addresses where sent if requested. Please check one of the following: 

  13. Agreement*

    By checking the "I agree" box below, you agree and acknowledge that: 

    1) (a) your application will not be signed in the sense of a traditional paper document, (b) by signing in this alternate manner, you authorize your electronic signature to be valid and binding upon you to the same force and effect as a handwritten signature, and (c) you may still be required to provide a traditional signature at a later date.

    2) you understand and will abide the Special Events Permit Guide, Oak Harbor Municipal Code, and all local, state and federal laws deemed applicable to your event. 

  14. Leave This Blank:

  15. This field is not part of the form submission.